Sustainable Procurement / Purchasing Policy (PTUK)- Version )1(

The PTUK University aims to be in line with the government plans and strategies regarding the climate change. From the PTUK side, the transformation in all of its operation procedures taking into account protecting environment, economy and society, also inclusion of these aspects in the programs’ curriculums, and in its research activities are of the main interests of the of the PTUK administration.

Among these procedures are the procedures regarding the purchase of all of goods, equipment, works, and services considering the social, environmental and economic issues across the three University campuses. Also, all of the procurement procedures especially the procurement for new buildings or buildings finishing focuses on the sustainability procedures.

This policy applies to all University staff and to all of the University undertakings to ensure everyone implements his responsibility in this policy.

The main goal of this policy is to buy goods and services considering the environmental and social impacts and risks. Besides, this strategy targets to: buy energy efficient goods, equipment, and appliances, adopt water efficient practices in the farming activities, promote the use of biodegradable materials, optimize the use of the natural resources, and encourages managing the energy consumption that benefits both in reducing the bill and the pollutant emissions.

This policy also targets maximizing the social values for the university staff as well as for the local community who usually involved in the supply chain of the university.

Raising the awareness and promoting the best practices regarding the sustainable procurement/ purchasing procedures among the university community is part of this policy. This also applies for the purchasing decision making staff.

The responsibility to achieve the goals of this policy lies on the various stakeholders of the procurement and purchasing activities as follows:

• The staff of the university who should firstly consider whether it is necessary to make the purchase or not and do their best to check options to reuse or share the existing resources. The staff should also give the priority to consider the environmental, social, and economical sustainability issues while selecting the contractors or the suppliers.The administrative staff should have the knowledge to consider the various sustainability issues while making his purchasing decisions.
• The procedures and practices of the purchasing and procurement teams should be in line with the main procurement policy. The purchasing and procurement staff should be trained to effectively apply the policy.
• The other academic and administrative staff should be informed about the sustainability issues regarding the purchasing and the procurement practices.
• The contractors and the suppliers should be informed about the university policy regarding the purchasing and procurement. They should comply with this policy.
• The contract documents should include clear statements informing the contractors about the university policies regarding the purchasing and procurement. They should be informed that the sustainability policy will be taken into account through the selection process. The contractors and the suppliers should be involved to enhance realizing positive benefits of the sustainability issues and reduce the negative impacts.
• The transparency in the university procedures and supply chains should be ensured.
• The social values should be ensured during each procurement decision.
• The local community should be informed and then effectively participate in applying this strategy.

As the other policies and strategies regarding the sustainability, this policy is directed by the university president assistant for the governance affairs. This policy should be reviewed every 3 years.

To investigate the environmental and the social impact of applying the details of this procurement policy and the effectiveness of the practices derived from this policy, an annual report will be prepared. regarding prepared.